Personal Data processing

1- Processed data

The information collected through this site is intended exclusively for the owner; none of this information will be sold or communicated to third parties.

In accordance with the provisions of Law No. 78-17 of January 6, 1978 relating to data processing, files, and freedoms, you have the right to access, rectify, modify, and delete your data.

To do so, you can contact us either via the contact form.

USERS DATA

  • Purpose of data processing: To process online registrations.
  • Categories of data processed:
    • Identity: First name, last name, full address, ...
    • Billing information: First name, last name, full address, ...
    • Contact details: Email address, telephone number, ...
  • Categories of data subjects: Users registered for the event.
  • Data recipients:
    • Dakini PCO
    • Your personal data may be shared with neurips.cc (NeurIPS Foundation).
  • Retention period: All data will be deleted after the conference and will not be used or retained for any other purpose.

SERVER LOGS

The following data is collected for the purpose of ensuring the proper functioning of the website and our email services.

  • Web server:
    1. Date and time of connection
    2. Address of the requested resource (page, image, etc.)
    3. IP address
    4. Software used (“user agent”)
    5. Technical data: protocol, standard, type of request, response returned, data size, etc.
  • Mail server:
    1. Date and time of connection (sending and receiving)
    2. Email address(es)
    3. IP address
    4. Technical data: protocol, standard, type of request, response returned, anti-spam and antivirus analysis results, server-to-server connection data, etc.

COOKIES

  • Session ID cookie: PHPSESSID. Created by Apache, it temporarily identifies a unique user.
  • Load-balancing cookie: SERVERID. Created by HAProxy, it helps improve website performance and availability.
  • Analytics cookies ("analytics"):
  1. _pk_ses.xxx. Created by Piwik (1), it temporarily identifies a user for the purpose of generating website visit statistics.
  2. _pk_id.xxx. Created by Piwik (1), it distinguishes new visitors from returning visitors for the purpose of generating website visit statistics.
  • Persistent cookies customizing the user interface
  1. X_LANG. Created by Fb-Rocks.com, it stores the language selected by the user.
  2. X_LAST_VISIT. Created by Fb-Rocks.com, it records the date of the user's last visit.
  • Third-party cookies: YOUTUBE & VIMEO

Videos from YouTube may be embedded on some pages of our website. If the user chooses to view them, cookies may be placed on their device, as indicated to them beforehand. The number of cookies placed by YouTube may vary, but almost all of them have a lifespan of one year or more..

2 - Security measures of the stored data

It is not possible to provide details of all the security measures in place, but the following is a non-exhaustive list:

  • Weekly antivirus scans of our website
  • Anti-spam and antivirus scanning of incoming and outgoing emails
  • Strong encryption of passwords
  • Restricted access rights to files
  • “Least privilege” firewall rules
  • HIDS (automatic blocking of attackers, suspicious behaviour, and repeated authentication failures)
  • Encrypted remote backups on another server and in another data centre
  • Monitoring of security vulnerabilities affecting our tools and of security bulletins issued by CERT-FR
  • Monitoring of ANSSI security best practices and recommendations
  • Isolation of websites and tools

3 - Data retention period

Data type DUA data type (Administrative useful life)
USERS DATA These data are kept indefinitely. 
SERVER LOGS Mandatory legal duration: 13 months
COOKIES
PHPSESSID expires at the end of the session
SERVERID expires at the end of the session
_pk_ses.xxx expires at the end of the session
_pk_id.xxx 13 months
X_LANG 1 year
X_LAST_VISIT 1 year

(1) Piwik is free and open-source software for website analytics. Piwik is an alternative to Google Analytics.

Piwik / Matomo is configured to anonymise the data it collects.

(2) In computing and telecommunications, a session is a period during which a computer device — in this case, your computer — communicates with a server — in this case, our server.

Once your connection is interrupted (by leaving the website, closing your browser, etc.), your session is closed.